Public Offer

• Version 1.0
• Published on 9 September 2026
• Arts. 435, 437, 438 of the Civil Code
• Law on the Protection of Consumer Rights

1. Terms and definitions

1.1. Contractor — Limited Liability Company “Academic Publishing House”, whose details are set out in section 14 of this Offer.

1.2. Customer — an individual who has reached the age of 18, or a legal entity, who has accepted this Offer in the manner set out in section 6. The Customer is normally the author of the Material.

1.3. Website — the body of information resources located on the Internet at econferences.ru and its subdomains, including the pages of individual conferences.

1.4. Conference — an academic conference organised by the Contractor, information about which (name, subject area, submission deadlines, amount of the organisational fee) is published on the relevant page of the Website.

1.5. Material — an academic article, conference abstract or other academic text submitted by the Customer to the Contractor for consideration and publication.

1.6. Proceedings — an electronic publication containing the materials of a Conference, made available by the Contractor in open access on the Website.

1.7. Organisational fee — the monetary remuneration payable to the Contractor for the provision of the Services set out in section 2 of this Offer.

1.8. DOI (Digital Object Identifier) — the digital identifier assigned to a published Material that provides it with a persistent address on the Internet.

1.9. Services — the set of services provided by the Contractor to the Customer in accordance with section 2 of this Offer.

1.10. Parties — the Contractor and the Customer collectively.

2. Subject matter of the contract

2.1. The Contractor undertakes to provide to the Customer, and the Customer undertakes to accept and pay for, the following set of services relating to the consideration and publication of a Material in the Conference Proceedings:

1. receipt of the Material for consideration — registration of the Material received and verification of its conformity with the subject area of the Conference and with the formal formatting requirements;
2. plagiarism screening of the Material — automated checking of the text of the Material for unlawful borrowings (plagiarism) using specialised software;
3. academic peer review of the Material — arranging for the Material to be considered by a reviewer in the relevant field. The review period is 7 (seven) calendar days from the date the Material is accepted for consideration;
4. editorial preparation of the Material — technical editing and proofreading, typesetting of the Material in accordance with the layout of the Proceedings, and preparation of the bibliographic apparatus and metadata;
5. publication of the Material in the electronic Conference Proceedings;
6. assignment of a DOI to the Material and registration of the publication metadata with the digital identifier registration system;
7. placement of the Material in open access on the Website and its archiving in a long-term preservation repository, together with the transfer of the publication metadata to indexing and aggregating services;
8. issuance to the Customer of an electronic certificate of participation in the Conference in PDF format.

2.2. The Services are deemed to have been provided in full from the moment the Material is published in the Proceedings and a DOI is assigned to it. The signing of a separate services acceptance act is not required unless otherwise agreed by the Parties.

2.3. The Contractor assumes no obligation to achieve any particular academic result, to secure any particular number of citations of the Material, or to have the Proceedings or the Material included in any specific bibliographic database, other than those expressly listed in sub-clause 7 of clause 2.1.

3. Procedure for the provision of the Services

3.1. The Customer submits the Material to the Contractor through the submission form on the Website or to the e-mail address info@econferences.ru within the deadlines stated on the page of the relevant Conference.

3.2. Within 3 (three) business days of receipt of the Material, the Contractor notifies the Customer that it has been accepted for consideration or of any non-conformities with the formal requirements that must be remedied.

3.3. Plagiarism screening and academic peer review are carried out within a period not exceeding 7 (seven) calendar days. Following the review, the Contractor takes one of the following decisions, of which it notifies the Customer: (a) to accept the Material for publication; (b) to accept the Material subject to revision; (c) to reject the Material.

3.4. Where the Material is accepted for publication, the Contractor sends the Customer an invoice for the organisational fee.

3.5. Publication of the Material in the Proceedings and assignment of a DOI take place within a period not exceeding 30 (thirty) calendar days of the date the organisational fee is credited to the Contractor’s settlement account, unless a different date of issue of the Proceedings is stated on the Conference page.

3.6. The electronic certificate of participation in the Conference is sent to the Customer by e-mail within 5 (five) business days of the date of publication of the Material.

3.7. Where the Material is rejected following plagiarism screening or academic peer review, the organisational fee, if paid, is refunded in the manner set out in clause 8.2 of this Offer.

4. Price of the Services

4.2. The price of the Services is determined as at the date the invoice is issued. Any change by the Contractor to the amount of the organisational fee does not apply to invoices issued before that change.

4.3. The organisational fee covers the full price of the set of services listed in clause 2.1. No additional charge is made for the assignment of a DOI, placement in open access, archiving or issuance of the electronic certificate.

4.4. The Customer’s costs of carrying out banking operations (the payer bank’s commission) are not included in the price of the Services and are borne by the Customer.

4.5. The production and dispatch of printed copies of the Proceedings and of printed certificates are not provided for by this Offer.

5. Payment procedure

5.1. The organisational fee is paid by the Customer on the basis of an invoice issued by the Contractor after the Material has been accepted for publication, by means of a bank transfer to the Contractor’s settlement account stated in the invoice and in section 14 of this Offer.

5.2. The invoice is payable within 10 (ten) calendar days of the date of its issue, unless the invoice states a different period. Upon expiry of that period, the Contractor may cancel the invoice and suspend the provision of the Services until a new invoice is issued.

5.3. The Customer’s payment obligation is deemed to have been performed from the moment the funds are credited to the Contractor’s settlement account.

5.4. When making a payment, the Customer must state the invoice number and/or the submission number in the payment purpose field. Payments that do not permit identification of the payer and of the basis for the payment are not treated as performance of the obligation until the uncertainty has been resolved.

6. Acceptance of the Offer and conclusion of the contract

6.3. Acceptance of the Offer means that the Customer fully and unconditionally accepts all of its terms, has read the Contractor’s Terms of Use and Personal Data Processing Policy, and understands the subject matter of the Services and the procedure for their provision.

6.4. The box confirming agreement with the terms of the Offer is ticked by the Customer personally, is not pre-ticked and is set apart from the boxes by which consent to the processing of personal data is given. Consent to the processing of personal data is executed as a separate document and is not covered by acceptance of this Offer.

6.5. Information on the date, time and IP address at which the Customer performed the actions set out in clause 6.1 is recorded in the Contractor’s information system and is recognised by the Parties as proper evidence of acceptance.

7. Rights and obligations of the Parties

7.1. The Contractor undertakes

• to provide the Services in the scope and within the periods set out in this Offer;
• to keep the Customer informed in good time of the status of consideration of the Material;
• to maintain the confidentiality of the content of the Material until it is published;
• to process the Customer’s personal data in accordance with the Personal Data Processing Policy published at econferences.ru/privacy/;
• to ensure that the published Material remains in open access and is archived.

7.2. The Contractor is entitled

• to reject the Material following plagiarism screening or academic peer review, or where the Material does not correspond to the subject area of the Conference;
• to require the Customer to revise the Material in accordance with the reviewer’s comments;
• to carry out technical editing and proofreading of the Material that does not alter its academic content;
• to withdraw from performance of the contract and refund the organisational fee where the Customer’s representations set out in clause 10.1 prove to be inaccurate;
• to engage third parties in the provision of the Services, remaining liable to the Customer for their acts;
• to amend the terms of this Offer unilaterally in the manner set out in section 12.

7.3. The Customer undertakes

• to provide a Material corresponding to the subject area of the Conference and to the formatting requirements published on the Conference page;
• to provide accurate information about himself or herself and about the co-authors;
• to pay the organisational fee in the manner and within the periods set out in section 5;
• to comply with the warranties set out in section 10;
• to consider the reviewer’s comments and the Contractor’s notifications in good time.

7.4. The Customer is entitled

• to receive information on the progress of the provision of the Services;
• to withdraw from performance of the contract in the manner set out in section 8;
• to require the rectification of technical errors made by the Contractor in the editorial preparation and publication of the Material;
• to withdraw the Material at any time before it is published.

8. Withdrawal from the contract and refunds

8.2. Refunds are made in the following manner, depending on the stage reached in the provision of the Services as at the date the Contractor receives the notice of withdrawal:

8.3. A notice of withdrawal from performance of the contract is sent by the Customer to the e-mail address info@econferences.ru, stating the submission number (or the title of the Material) and the bank details for the refund.

8.4. The refund is made by the Contractor within 10 (ten) calendar days of the date of receipt of a notice containing all the necessary information, by the same means by which payment was made, unless the Parties have agreed on another means.

8.5. Where the Material is rejected by the Contractor following plagiarism screening or academic peer review after the organisational fee has been paid, the amount paid is refunded to the Customer in full within the period set out in clause 8.4.

8.6. After the Material has been published, the Customer may apply to the Contractor for the publication to be retracted. Retraction is carried out in accordance with the rules accepted in the academic community: the record of the Material is retained and a retraction notice stating the reason is added to it. Retraction of a publication is not a ground for refunding the organisational fee.

9. Intellectual property rights

9.1. The exclusive right and the moral rights in the Material remain with the Customer (author) and the co-authors. This contract does not effect any alienation of the exclusive right.

9.2. The Customer grants the Contractor a simple (non-exclusive) royalty-free licence to use the Material for the entire term of the exclusive right in the territory of all countries of the world by the following means: reproduction, distribution, making available to the public, adaptation limited to technical editing, proofreading and typesetting, inclusion in the Proceedings, deposit in long-term preservation repositories and transfer of metadata to indexing and aggregating services (Articles 1233, 1236 and 1286 of the Civil Code).

9.3. The Customer consents to the publication of the Material under the terms of the Creative Commons Attribution 4.0 International (CC BY 4.0) public licence. That licence grants any person the right freely to reproduce, distribute, adapt and use the Material, including for commercial purposes, subject to mandatory attribution and a reference to the original source. The Customer is notified that the CC BY 4.0 licence is irrevocable.

9.4. The Contractor holds the rights in the design of the Proceedings, their layout and the compilation thereof (Article 1260 of the Civil Code), as well as the rights in the means of individualisation of the Conferences and the Website.

10. Warranties and representations of the Customer

10.1. By accepting this Offer, the Customer gives the Contractor the following representations (Article 431.2 of the Civil Code):

1. Originality. The Material is the result of the independent creative work of the Customer and the co-authors, has not previously been published and has not been submitted simultaneously to another publication;
2. Absence of plagiarism. The Material contains no unlawful borrowings; all sources used are cited with proper bibliographic references; the extent of lawful quotation does not exceed the limits established by Article 1274 of the Civil Code;
3. Co-authors’ consent. All persons who have made a creative contribution to the Material are named as co-authors; each co-author has been notified of the submission of the Material to the Contractor and of its publication under the CC BY 4.0 licence, and has consented to the processing and dissemination of his or her personal data to the extent necessary for publication;
4. Absence of third-party rights. Publication of the Material does not infringe the rights or legitimate interests of third parties, including rights in the results of intellectual activity, the right to a citizen’s image and rights in information protected by law;
5. Absence of restrictions on publication. The Material contains no information constituting a state secret or other information the dissemination of which is restricted by the legislation of the Russian Federation; all necessary permissions from the organisation at which the work was carried out have been obtained;
6. Accuracy of data. The information set out in the Material, including research results, is accurate; no falsification or fabrication of data has taken place.

10.2. Where the representations set out in clause 10.1 prove to be inaccurate, the Customer must compensate the Contractor for the losses caused, including any sums paid by the Contractor to third parties in connection with the infringement of their rights.

10.3. Where the representations prove to be inaccurate after the Material has been published, the Contractor may retract the publication and post a corresponding notice. The organisational fee is not refundable in that case.

11. Liability of the Parties

11.1. The Parties are liable for the non-performance or improper performance of their obligations under the contract in accordance with the legislation of the Russian Federation.

11.2. The Contractor is not liable for the academic content of the Material, the accuracy of the information it contains, or the author’s conclusions and opinions. The Customer is liable for the content of the Material.

11.3. The Contractor is not liable for any inability to provide the Services resulting from the Customer having provided inaccurate information, including an incorrect e-mail address.

11.4. The Contractor is not liable for the acts of third parties — the operators of repositories, aggregators and search engines — including as regards the timing and manner of indexing of a published Material.

11.5. The Parties are released from liability for the non-performance of obligations where such non-performance is caused by force majeure (clause 3 of Article 401 of the Civil Code), including failures of communications networks and power supply, of the occurrence of which the affected Party must notify the other Party within 5 (five) business days.

12. Procedure for amending the Offer

12.1. The Contractor may amend the terms of this Offer unilaterally. A new version of the Offer is published on the Website at econferences.ru/offer/ and enters into force upon publication.

12.2. A new version of the Offer applies exclusively to acceptances made after its publication. Contracts concluded before a new version is published are performed on the terms of the version in force as at the date of acceptance.

12.3. The Customer is advised to review the current version of the Offer before each submission of a Material.

13. Governing law and dispute resolution

13.1. The relations of the Parties arising out of this contract are governed by the legislation of the Russian Federation.

13.2. The Parties will endeavour to settle all disputes and disagreements by negotiation. A pre-action claim procedure is mandatory. A claim is to be sent to the e-mail address info@econferences.ru or to the Contractor’s registered address and is to be considered within 30 (thirty) calendar days of receipt.

13.3. Failing agreement, the dispute is subject to consideration by a court in accordance with the legislation of the Russian Federation. Where the Customer is an individual acquiring the Services for personal needs unrelated to entrepreneurial activity, the dispute is considered in compliance with the rules of jurisdiction established by the Law of the Russian Federation “On the Protection of Consumer Rights” (Article 17) and by the Civil Procedure Code of the Russian Federation, including, at the claimant’s election, at the claimant’s place of residence or stay, at the Contractor’s location, or at the place where the contract was concluded or performed.

13.4. Any terms of this Offer that restrict consumer rights as compared with the rules established by the consumer protection legislation are void (Article 16 of the Law “On the Protection of Consumer Rights”). The invalidity of an individual provision does not render the Offer invalid as a whole.

14. Details of the Contractor

The Contractor’s full details, business hours and information on the person responsible for organising the processing of personal data are published on the Company Details page.